How to Setup Fire Prevention Mobile (MobileEyes) – Preferences/Pick List/Misc/User/Interface

The settings are found in the hamburger menu. 

Preferences Tab: 

Fire Prevention Mobile Preferences Section:

Required Field Preferences:
As an administrator, you can set whether some of the location fields are required.

1. Click on the check boxes next to each field name to indicate which location fields are required.
   • A check indicates the field must contain data before the inspector can save.  No check indicates the field can be left blank.
2. Click the Save Required Field Preferences button.

Field Locking Preferences:

1. Click on the buttons next to each field to restrict inspectors from editing occupancy number, Local and State File ID numbers.
2. Set preferences to carry forward the Local and/or State File ID numbers when there is occupant turnover.
3. Click the Save Required Field Preferences button.

Device Preferences:

1. Set Device ID as a required data field.
2. Click the Save Required Field Preferences button.

Inspection Preferences:

1. Set preferences for inspection report, items to download when using the application, restrict inspectors from editing or adding location data and edits to some labels on the inspection report.
2. Click the Save Required Field Preferences button.

Administrative Restrictions:

1. Ability to set restrictions allowing only administrators to commit or schedule any inspection.
2. Click the Save Required Field Preferences button.

Permits Mobile Preferences:

1. Set preferences for Building Inspector job numbers, schedule by hour, option to “Approve with Condition”, Carry Forward violations on Plan Review, and report option when emailed.
2. Click the Save Required Field Preferences button.

PDF Preferences:

1. By default, this preference is set to require no password. To require password entry when merging or splitting any Fire Prevention Mobile PDF reports, create a password in the field.
2. Click the Save Required Field Preferences

Contractor Portal Preferences Section:

1. Set Contractor Inspection Portal preferences when contractors submit new occupant contact data, require attachment, reviewing new location/structure/occupant data and department contact information which displays on the Inspection Portal site.
2. Click Save Contractor Portal Preferences

Inspection Type Order:

1. Set the order of inspection types display on the Contractor Inspection portal by clicking the Move Up, Move Down or Move To

Actions:

1. Edit Urgency Tabs button allows to Add/Edit impairment labels, change urgency level or color > Click Save.
2. Set actions for processing inspection report submitted by contractor’s for review or immediate processing by clicking button next to the option.
3. Click on each urgency tab to set processing rules for each urgency level.
4. Click New Recipient button to add recipient’s email and/or phone number to receive SMS message when system inspections have been submitted by contractor’s which indicate that level of urgency on the report.
5. Click Copy Recipient From if you would like to copy the same recipient into different urgency levels.
6. Click Save Actions for this tab

Permit Portal Preferences Section:

1. Click Permit Portal Request Inspection Preferences to set preferences related to the departments schedule and inspection requested through the Contractor Permit Portal.
2. Click Save Preferences
3. Department Contact Information will be displayed on the Contractor Permit portal site.
4. Click Purchase/Renew Storage button for purchase of more storage space.
5. Click View Past Space Purchases > click the filter icon to set dates to review any past storage purchases.
6. Setup instructions and message to contractor submitting plans.
7. Edit Definitions of revision and correction by typing over the default text.
8. Set processing preferences when plans are submitted through the Contractor Permit portal and email or SMS notification recipients.
9. Click Save Permit Portal Preferences

Report Setups Section: 

To add a field:

1. Click an empty table area (it will turn green).
2. Click on the field you would like to add.
3. Click the Save button

To remove a field:

1. Click the Remove link next to the field name.

Pick List Setup Tab:

This is where you can set up all your default types for Inspection, Construction, Roof, Extinguisher System, Occupant, Permit, Detector, and Zip. 

• Editing: When you edit a type, you will see a message in red letters if other inspections are currently using that type.  If you proceed with the changes, you will be asked to confirm your change.  If you confirm, the change is reflected in all inspections that use that type.  For this reason, you will want to avoid making drastic changes to a type - use this feature for corrections only.
  • For example, if you have any inspections where the building has a "Thatch Roof" you would not want to change the type to "Asphalt Roof" - instead, add a new type of Asphalt Roof").
  • If you do not want inspectors to use "Thatch Roof" anymore - you would retire it, not change its name.
• Retire: Use Retire when you wish to "discontinue" a type.  Retire makes the type unavailable to tablet inspections but keeps it around for reporting purposes.  You can bring items back from retired status by simply unchecking the retired box.
• Delete: You are only allowed to delete unused types.  This way if you have inspections that use an undesired type, you can still filter and report on it.  If you no longer want your inspectors to use a type, then you can retire it.
• Note: Inspection Type pick list has two default options (Annual & Re-inspection) that you cannot edit or delete.

Misc. Tab:

There are multiple sections on this tab:

• Batch Tools – with these tools you can edit/apply a group of occupant’s Risk Class or Inspection Month.
• Contact Property Owner Tools – Mass Add/Find/Replace/Delete occupant contact or property owner using these tools.
• Header / Footer - in this area you can edit the various headers for the tops of reports and emails sent from Fire Prevention Mobile.
• Templates - You can edit some of the certificate or document templates from here.
• Attachments - Any Active attachment will be sent along with any emailed reports.
  • To add an attachment:
    1. Use the Browse button to locate the document.
    2. Click the Upload New Attachment button (if you are replacing an attachment with the same file name, click the OK to overwrite existing attachment checkbox.
  • To view an attachment:
    1. Select the attachment from the list box
    2. Click the View Attachment button.
    3. If you are using Microsoft's Internet Explorer and the attachment is of a type that it can interpret - you can view the document.
  • To Toggle an attachment Active/Inactive:
    1. Select the attachment from the list box.
    2. Click the Toggle Active/Inactive button to switch its state.
       • Active documents are emailed with reports, inactive documents are not.
  • To Toggle an attachment HazMat:
    1. Select the attachment from the list box.
    2. Click the Toggle HazMat button to switch its state.
       • Occupants with Hazardous Materials present will receive these attachments regardless of RTK compliance.
  • To Toggle an attachment RTK:
    1. Select the attachment from the list box.
    2. Click the Toggle Right To Know button to switch its state.
       • Only Occupants who have HazMat present AND are not "Right To Know Compliant" will receive these attachments.
  • To delete an attachment:
    1. Select an attachment from the list box.
    2. Click the Delete Attachment button.
• Copies To - You can use this feature to route emailed inspection reports to one or more staff.  When viewing the commit screen or the edit inspection screen, the full distribution list will be shown to the administrator/inspectors.
  •  To Add a new staff member:
    1. Click the New button 
    2. Enter the name and the email address.
    3. Check the 1st Insp. box next to each inspection type you wish this person to receive.
    4. Check the Re-Insp's box if you want this person to receive any re-inspections related to the initial inspection.
    5. Click to specify what will be sent to the recipient. Check Simple if they do not need the inspection report.
    6. Click the Save button.
  • To Edit a staff member
    1. Click on the staff members name (it will turn green).
    2. Make any edit changes.
    3. Click the Save button.
  • To delete a staff member
    1. Click on the staff members name (it will turn green).
    2. Click the Delete button.
• Permits Mobile Online Permit Application Tools:
  • To Add a new library item: Click New Item then select the type of file to be uploaded (File, Category, URL Link), Name the file to be displayed, choose the file. Click Create New Library Item
  • To Edit a library item: Click on the library item (it will turn green). Click Edit button to make changes to the file or file name. Click the Save.
  • To Delete a library item: Click on the library item (it will turn green).  Click Delete
  • To Move the items up or down on the library list click either Move Up or Move Down.

User Setup Tab:

Use this screen to maintain the Users and view the Audit Trail Report.

How to create a new user?

How to create a Smartphone Group Account Login?

Interfaces tab:

This screen shows which interfaces are Active between Fire Prevention Mobile (MobileEyes) software and other software used by the department.